Foundation Administrator

We’re looking for a Foundation Administrator to play a key role in supporting the
smooth and effective running of our organisation.

This is a varied and rewarding position at the heart of the Foundation, providing high
quality operational, administrative and business support across a wide range of
functions

About the Role

The Foundation Administrator (Operations, Planning and Business Support) will
provide high quality operational, administrative and business support across The Carr
Fenton Foundation, supporting administrative effectiveness, foundation-wide
coordination and day to day operations.

The postholder will lead on the coordination of foundation wide administrative
activity, maintain planning and delivery systems from an administrative perspective
and work alongside the Foundation Reception Services Assistant to ensure a safe, well
organised and professional front of house function.

The role operates as part of the Foundation Support Services Team, working closely
with the Executive Team, senior leaders, services and central teams to support
effective planning, communication and operational delivery across the Foundation.

Key Responsibilities

• Provide a proactive, high-quality administrative service within a busy,
• fast-paced environment.
• Support the Executive Team with day-to-day business operations, including
  correspondence, document preparation and coordination of activity.
• Create, format and maintain a range of documents, reports and presentations
  using Microsoft Office and associated systems.
• Coordinate diaries and meeting logistics for executive and foundation-wide
  operational meetings.
• Provide administrative support for foundation-wide meetings, as required,
  including agenda preparation, minute-taking and action tracking.
• Process incoming and outgoing correspondence, post and communications
  efficiently and confidentially.
• Support the planning and organisation of Foundation meetings, events and
  corporate activity.
• Work collaboratively with the Foundation Reception Services Assistant to
  deliver a professional, welcoming and efficient front-of-house service across
  the Foundation.
• Provide reception cover as required, ensuring continuity of service during
  periods of absence, leave, training or increased operational demand.
• Assume responsibility for reception and front-of-house operations following the Foundation Reception Services Assistant’s departure each day, ensuring continuity of service, visitor management, enquiries and safeguarding procedures until close of business.
• Maintain accurate visitor, contractor and delivery records, ensuring the effective operation of the Foundation’s Visitor Management System in accordance with Foundation procedures and statutory requirements.
• Raise requisitions, process orders and coordinate the procurement of equipment, resources and supplies through the Foundation’s financial ordering systems, ensuring compliance with procurement procedures and budgetary controls.
• Maintain accurate administrative records, filing systems and corporate documentation, ensuring information is organised, accessible and managed in accordance with Foundation procedures and data protection requirements.

For a full list of responsibilities please see the job description.

What We’re Looking For

• Proven experience of working in a busy administrative or office environment
  providing high-quality administrative or business support to multiple teams
• GCSE Grade 4 or above (or equivalent) in English and Maths (or equivalent
  experience)
• Experience of delivering good customer service in a front-facing role
• Experience of coordinating meetings, diaries and administrative processes
  and producing accurate written records, including notes or minutes
• Excellent organisational, planning and prioritisation skills, including the
  ability to manage multiple tasks and competing deadlines
• Excellent interpersonal skills, communication skills, both written and verbal.

We can offer you:

• Contributory Pension
• Great CPD opportunities
• Free onsite parking
• Free use of onsite gym
• Discounted childcare at the onsite Little Learners Day Nursery
• Westfield Health Cash Plan including Doctorline – 24/7 access to a GP, Dental, Optical and Prescription claims and much more (funded by the employer)

Please note that on the application form we need your full education and
employment history from leaving secondary school up to current date. We do not
accept CV applications.

Applying for the role
To apply for this role, please submit your completed Application Form and Equal Opportunities Monitoring Form to: recruitment@thecarrfentonfoundation.org.uk

The Foundation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The Foundation may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media accounts, as part of their application.

The post is exempt from the Rehabilitation of Offenders Act 1974. The Foundation is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.

We are committed to making our recruitment practices as inclusive as possible for everyone. We are committed to promoting equality and diversity and developing a culture that values differences, recognising that employees from a variety of backgrounds bring important and positive contributions to the workplace.